Executive Support Officer

This is not your average EXECUTIVE SUPPORT role!  As a crucial component of the EXECUTIVE TEAM for St Barts, you will work your magic by providing timely, efficient, dependable and accurate support to three Executives, working across Operations, Finance and People & Culture.

You are a PLANNING and ORGANISING GURU, who has such a way of organising busy Executives, they don’t even realise they are being organised!  You anticipate their needs and every move, paving the way with your efficiency, making them more efficient. You are smarter than your average bear and after getting to know the business, you can whip up a board report, analyse data and assist with drafting a tender response, without blinking an eye. You are also the type to roll your sleeves up, and contribute as part of the team, relieving on Reception, setting up meetings and doing your share of the kitchen clean up (alongside the rest of the Exec team).

Reporting to the Chief Operating Officer, you have ENERGY in spades and providing excellent internal customer service is second nature to you.  You have a high regard for CONFIDENTIALITY, and you respect and contribute to successful processes.

A day on the job will see you: 

• Catching up with your Executives, ensuring that you have everything you need from them to keep the functions ticking over and the deliverables met.
• Organising and arranging meetings, events and maintaining diaries.
• Contributing to the business’ reporting requirements, generating data and formatting documents to maintaining high levels of quality control.
• Taking meeting minutes, preparing papers, tracking and documenting actions, using your influencing skills to hold people to account as needed.
• Assisting the Executive Assistant to the CEO with overflow work and large events.

Your application will go to the top of our shortlist if you have: 

• Experience working in a similar role, supporting multiple senior leaders in a corporate environment.
• Drive, energy, and autonomy, with a can-do attitude.  You go the distance to deliver excellence to internal and external customers.
• The ability to keep calm and carry on, no matter what’s happening.  You are resilient and professional, with exceptional influencing skills.
• A charismatic personality, with the ability to get on the good side of the St Barts team, customers, and colleagues at all levels.
• A strong command of Microsoft Office applications, including Word, Outlook, PowerPoint and Excel.
• While formal quals are not essential, qualifications in Administration or a similar tertiary course will definitely get our attention.

What’s in it for you?

• Giving back: Being part of the St Bart’s team means that you get to contribute to our vision to help vulnerable West Aussies every day.
• Pay: Competitive salary, plus NFP salary packaging giving you the potential to gain up to $15,900 in tax benefits.
• Leave: 23 days annual leave, that’s 3 days more than the standard 20 days!
• Perks: Trendy workwear, lots of social activities, expand your experience by joining a consultation committee, and engage with the people we support.
• Hours: 38 hours per week, Monday to Friday, plus a little extra on occasion for business-critical activities.
• Career development: Training, accessible leaders and mentors, growth and advancement opportunities.
• Culture: Exceptional workplace culture – we work hard and have fun while we do it!

About Us

St Bart’s is a Western Australian not-for-profit organisation founded in 1963 as a small homeless shelter for men. For nearly 60 years, we have been standing by the side of vulnerable Western Australians experiencing, or at risk of, homelessness, mental health challenges, trauma and hardship. Since our foundation, we have evolved into a larger organisation that provides supported accommodation and services to people who need it the most. Each year, we stand by the side of more than 500 of Western Australia’s most vulnerable and disadvantaged people, supporting them on their recovery journeys and empowering them to achieve their goals.

St Bart’s is an equal opportunity employer which values diversity and inclusion.  We encourage applicants from all walks of life.

Submit your resume and cover letter using the prompts. Interviews will commence as soon as we see an application we love.

Applications close: Sunday, 15 September.